 |
Date:
This is the date of the work performed. |
|
Report
No.: The report number can be entered as a two or three digit number,
such as 01 or 001 for the first day of any given job number. Due to the
possibility of a change of inspectors throughout the course of a job, it is
often impossible to run report numbers consecutively from the first day of a
job project through completion. Instead, this number may begin at 001 for
each new job phase, for each new MMI job number assignment, or for any
identifiable break in the sequence of a job. If you have more than one page
for the day, it is best to draw attention to this. An example for a two-page
report for the fifth day of a job is: Report No. 005 (I of 2), followed by
005 (2 of 2). |
|
Spread
or Location: The contractor's vessel in use, the platform
designation, or other equivalent description. |
|
MMI
Job No.: This is the MMI-assigned job number for the project or for
any given phase of the project. Therefore, one client job number may have
more than one MMI job number. The first two digits indicate the year that
the job number was assigned. The second two digits indicate the month. The
third two digits are assigned by MMI according to the number of jobs
initiated for the month. |
|
Client
Job No.: The client's job number, not MMI's job number. When you
receive your initial instructions to mobilize for a job, you should ask what
this number is if it is not already provided. Either MMI or the client will
supply the client's job number. |
|
Inspector:
On a job where there are two MMI Inspectors, both names should appear in
this space. |
|
Contact:
The client's engineer or representative in charge of the project. This will
be any client-designated person to whom the paperwork is being directed. |
|
Contractor:
The lead third-party contractor who is performing the work for the client.
Leave this space blank if you are performing a direct service for the client
where no contractor has been assigned. |
|
Map
No.: This can be a client-designated plan or drawing number that
shows the field or project layout. This will provide another point of
reference for the client so that the job or particular job phase can be
identified. Leave this block blank if no reference is available. |
|
Area:
The area and block number where the job is in progress. Spell out the block
do not use initials. |
The body of the report
contains four separate sections: Weather, Safety,
Comments, and Remarks.
There is no rigid format for filling out these sections, but there are general
principles that can be followed.
Weather
Provide a brief description of the dominant weather conditions for the day. If
appropriate, also describe the prevailing tendency. It essentially makes no
difference whether you are reporting 2-4' seas with 5 knots of wind, or 4-5'
seas with 10 knots of wind. However, providing a reasonably accurate picture of
the weather conditions is part of the total job picture. Is the weather
affecting the ability of the contractor to perform the job safely or properly?
Is anchor dragging a growing concern? Could contractual weather clauses become
an issue? Has there been a spill where sea conditions become an important part
of the picture? Consider these and other weather-related concerns as you make
your entry.
Safety
This section reaffirms the importance of safety issues, for monitoring safety is
one of the most important services that we provide. You may include entries
which document the occurrence of safety meetings and the subjects covered or you
may include an entry stating that no accidents or incidents have occurred. If
special attention needs to be drawn to a particular safety issue, entering your
comments in bold type would be appropriate.
Comments
This section will require the most effort from you, and it will be the focal
point for reporting job progress and problems. Your comments should provide an
overview of job activity, as well as specific points to provide the client with
an accurate job history. It may well be months after a job is completed that it
becomes necessary to review these reports to explain or justify everything from
billing issues to the status of a particular installation. Overly detailed
reports can become too cumbersome and time-consuming to produce, but generally
the tendency is to be too brief. For example, to say that a diver installed an
0-ring would be inadequate information. There are too many questions that are
left unanswered. A few examples of things to consider are: In which flange was
the 0-ring installed? What is the name and size of the pipeline? Does the
engineer require a serial number for the 0-ring? Has this been recorded? Did
anything out of the ordinary occur during installation that might affect the
integrity of the installation? Providing such commentary may well prove
beneficial if problems occur.
Items are to be entered
chronologically using times 0001 through 2400. Starting each day's report at
0001 sets the stage for the entire report, and having a standard type of entry
at the beginning allows both you and the client to identify various job phases,
rather than having to read through an entire report to see where the activities
were focused that day. A final entry at 2400 concludes the day and prevents the
reader from wondering if perhaps later entries followed.
When extra work billing
from the contractor becomes an issue, the "start" and "stop"
times for those periods can prove very helpful to the client in identifying
whether or not the billings are justified. If no entries have been made in your
report, it is difficult for the client to respond to claims made later by the
contractor--often weeks or months after the activity in question has been
completed. If you have concerns about extra work issues, this is one of the
areas where you may record those concerns. See also the "Remarks"
section of the Inspector's Daily Diary.
There is also another
reason for creating thorough and accurate daily reports. Your report can be an
effective "learning tool" for the project engineer or other
client-designated person who receives your report. Should the client wish to
invest the effort, careful review of your report will provide a job history and
better grasp of potential problems, possible solutions, and other related
matters. For example, if in reviewing your report the engineer sees that
considerable time and expense was lost due to a particular procedure or prior
engineering decision, then perhaps in the future there might be alternative ways
to approach a similar project. Without presuming to tell the client how to do
his job, you can provide pertinent information through your reports that may
help him to make changes to procedures that can translate into cost savings or
simply a better project result. What information would you want to receive if
you were the person receiving the reports? We are in the information business,
and the information we provide does have value.
Remarks
This section can serve as a clipboard to draw attention to any matters that
might otherwise be overlooked. Extra work issues can be addressed here.
Accidents or incidents can be covered. Third party billing issues can be
documented. Use the Remarks section sparingly as a tool to draw special
attention to matters that should not be overlooked.
There is no exclusive single
way to complete a Daily Diary. If a report provides a comprehensive picture and
is suitably detailed to later be used as an accurate reference tool, then the
desired result has been obtained.
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