The 7-Day Report is used in conjunction with your submitted invoice to form the basis for our customer billing, therefore, accuracy and consistency must be maintained. While the office does coordinate the 7-Day Report with your invoice, when discrepancies arise between them it is generally impossible for the office to know which to use as the basis for billing and consequently for payroll.

Important:
In order to process any paycheck, MMI must have a 7-Day Report included with the invoice on the 15th or the last day of the month. If you are working with another inspector on a job, it is okay to have two inspectors on one 7-Day Report, but both inspectors must send a copy of that report with their invoice. Any invoice not accompanied with a 7-Day Report may result in a delay of payment.

This report can be considered a condensed version of the Inspector's Daily Diary & Work Report. It is not intended to be a full job report. Here is where the client and MMI should be able to quickly determine where you were and what was being accomplished on individual days. It essentially provides a snapshot of the day's activities-not a complete job commentary. Here is where you can make notations relating to your mileage or other billing factors.

You do not submit the 7-Day Report to the client-it is instead included with your invoice to MMI. The office in turn will review your report before forwarding it to the client. 

To view an example click 7 Day Report Example.xls.

The following are guidelines for completing the 7-Day Reports:

In the Title Block Section at the top of the page:

Client: The company name of the client

Contact: The client's representative in charge of the project or any client-designated person to whom the paperwork is being directed.

Client Job No.: This is the client's job number, not MMI's job number. When you receive your initial instructions to mobilize for a job, you should ask what this number is if it is not already provided. Either MMI or the client will supply the client's job number.

MMI Job No. : This is the MMI-assigned job number for the project or for any given phase of the project. Therefore, one client job number may have more than one MMI job number. The first two digits indicate the year that the job number was assigned. The second two digits indicate the month. The third two digits are assigned by MMI according to the number of jobs initiated for the month.

Period Of: The inclusive dates for the particular 7-Day Report being submitted

Contractor: This is the third-party contractor who is performing the work for the client. Leave this space blank if you are performing a direct service for the client where no contractor has been assigned.

Inspectors: On the job where there are two MMI inspectors, both names should appear in this space.

Phone No.: This is the phone number where the inspector can be reached.

In the Body (center) of the page:

In the body of the 7-Day Report there are additional blocks to fill in. Each of the seven days in this report may include two separate inspectors. The hours entered for each must correspond to their hours being submitted on their individual invoices. When there is mileage for one or both inspectors, a notation should be made accordingly in the adjacent remarks block. The hours entered for each day must correspond with the hours being submitted on the Inspector's Invoice. Identify any expenses (hotel, airfare, parking, taxi, etc.) and specify who paid for this expense. If there is a hotel expense confirm hotel name. Identify all equipment used (computer, phone, digital camera, video, etc.) and specify equipment ownership. If a phone is supplied, identify who supplied the phone to the inspector. Submit any receipts with Inspector's Invoice and the 7-Day Report.

The remarks block (untitled) allows for an abbreviated description of the project's scope and day's activities. Critical information will include block locations, all pertinent pipeline identifications, contractor / vessel identification, type of work preformed, and additional charges explained. Repetitive information may be needed in one segment only, but always on every individual page. As mentioned above, this is intended to provide a snapshot of the job as it progressed through the day. Items need not be entered chronologically, except where such a notation may prove helpful in determining billing divisions. .

Remember, the Inspector's Daily Diary & Work Report contains the full job commentary. The 7-Day Report is a billing document to be used in conjunction with your submitted invoice.